Effective Records Management
A record is simply evidence of transaction between people and has legal authority. A key factor in taking accurate decisions are the presence of records in a format legible and presentable enough. The importance of records is realized when they are complete, authentic, and accessed within the shortest possible time when needed.
These and many others are the important qualities records needs to serve its purpose. These can be assured when the necessary, important and basic skills in managing records are acquired and applied accordingly. The course is designed to equip participants with knowledge and practical skills to effectively manage paper and electronic records in an organisation.
Learning Outcomes
Upon successful completion of this training, participants will:
- Be able to create and manage an efficient records system usable in an organization.
- Be able to create, protect, and disseminate securely electronic records in their custody.
- Identify ways of ensuring the security, privacy and confidentiality of vital and all other records or information.
- Be informed on legalities pertaining to records management.
- Be able to generate file transfer list (during records transfer to Archives), file list/diary, descriptive list, trace movement of files, and undertake file or document surveys in an organization.
- Be able to create an incoming and outgoing mail correspondence registe
- Be able to create a functional records classification scheme for an organization
Course Outline
- Introduction to Records Management
- Information & Records Management
- Characteristics & Importance of Information
- Records – Records Management
- Filing & File Management
- Basic Computer Skills for Effective Records Management
- Introduction to Electronic Records Management
- Legalities in Records Management
- Records Management Disaster Preparedness
- Functional Records & Information Classification